Catering for NGO and Government Programmes: Getting the Accountability Right

NGOs, government agencies and development programmes run trainings, community meetings and field activities across Uganda. These programmes are accountable to donors, auditors and the public, so catering must be both reliable and well documented.

Work with a registered supplier

Choose a caterer that is a registered company with a valid tax identification number and trading licence. This makes procurement and audit much simpler.

Ask for formal quotations

Your procurement process will usually require formal quotations. These should state the meals, quantities, unit prices and totals clearly.

Price per person, per day, per site

For multi-site programmes, ask for quotations and invoices broken down by venue and by day. This makes it easy to match costs to activities and attendance lists.

Match invoices to attendance

Attendance registers and invoices should tell the same story. Agree in advance how final numbers will be confirmed for billing.

Keep payment simple and traceable

Bank payments to a company account, quoting the invoice number, give a clear audit trail.

Choose a caterer who can travel

Programmes often run in several districts at once. A mobile caterer that serves multiple regions saves you from managing many local suppliers.

Partner with us. PMF Catering Services is a registered company with clear, itemised documentation for every centre and every day.

Call +256 393 104 683, WhatsApp +256 783 601 155, or email [email protected].