Hosting an Event Upcountry? A Logistics Checklist for Organisers

More and more organisations are taking their events to the regions, closer to the communities they serve. Whether you are hosting in Gulu, Mbale, Fort Portal or Kabale, a little extra planning goes a long way.

Visit or verify the venue

Confirm the venue's capacity, kitchen facilities, power, water and toilet facilities. Photos and a call with the venue manager help.

Check access and roads

Some venues are hard to reach, especially after rain. Plan arrival times for guests, equipment and your caterer.

Confirm power and water

If the venue has unreliable power or water, plan for alternatives. A mobile caterer can bring what is missing.

Plan accommodation and transport

Book rooms early for facilitators and guests, and confirm transport schedules.

Coordinate with local leaders

For community events, involve local leaders and the host institution early. They can help with mobilisation and logistics.

Have one catering partner

Instead of finding a new caterer in every town, work with one partner who travels to you and delivers the same standard everywhere.

Keep a contact list

Share phone numbers for your venue, caterer, transport and key staff with your whole team.

We come to you. PMF Catering Services caters events in Central, Eastern, Northern, Western and Southern Uganda.

Call +256 393 104 683, WhatsApp +256 783 601 155, or email [email protected].